Prize bank fact sheet

To overcome the pressure and frustration of trying to find prizes at the last minute, begin a Prize Bank.

Dedicate a quiet time during the month or year when your team discuss what prizes they could do with having 'in the bank'. Target these prizes and write to those who could provide this prize with the following:

What you want (i.e. the prize)
What it is for (the cause)
How you are going to use the prize (i.e. during the year when a situation arises that prize could be used for - give example of how it could have been used this year).
Why you are asking for them to keep the prize open for one year (i.e. you will ONLY contact them once a year and inform them when the prize will be used and how much was raised at the event). Also the savings made in having this prize available rather than looking for one at the last minute.
Some form they can complete and return regarding the prize (including contact details).

N.B. It is important to keep these people informed and to check the availability of the prize once you are ready to use it. It is best to contact people who will donate to your prize bank via phone to ensure you maintain contact.

Do not forget to keep your promises and ot make sure any of their promises are in writing with signatures!

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