Organising productive meetings

• There should be a clear time for the meeting.  Meetings should be as short as possible.
• Prompt starts.
• Clear agendas.  Agendas should be circulated with enough time to add points.  This indicates that people are welcome to include points and are party to the agenda of the meeting.
• There should be a chair for the meeting whose main task is to summarise each point and ensure an action plan is clearly stated with the appropriate person or team allocated to that action.
• Efforts to reach conculsions via consensus.  However if there are contentions, parties should meet at another time to find a solution and report back to the next meeting.  Bringing conflict into meetings unless a focus of part of the agenda should be done prior to the meeting.
• No interuptions. Meetings should have no interuptions.
• Quick follow up.  Minutes should be followed up within 24 hours with clear action points and dates and names next to the action points of expected resolutions.

Note:

Good meetings do not happen by chance!

Other fact sheets in Organizational planning
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